Xero Integration
Mapping Payment Methods
In this article
Mapping payment methods ensures Xero knows when an invoice is paid and where the money goes—so your accounts stay accurate without manual reconciliation.
Contents
Contents
Why is this important?
Sending an invoice to Xero is only half the job. You also need to tell Xero when that invoice has been Paid.
If you skip this step, all your orders will appear in Xero as "Awaiting Payment", and you will have to manually reconcile every single transaction. By mapping your payment methods, EasyBiz tells Xero: "This order is paid, and here is the bank account the money went into."
📍 Where to find this setting?
Go to Settings > Business Portfolios. Click your business > Click the three dots for Xero > Settings. Scroll down to the Payment Method Mapping section.
Common Mapping Examples
- Bank / Credit Cards / Cash: These methods represent real money entering your business.
- Map to: Your Business Bank Account (e.g., Code 090).
- Points / Vouchers: These are non-monetary payments. You are "paying" for the service by giving value away, which is a marketing cost.
- Map to: An Expense Account like Advertising (e.g., Code 400).
- Advance Credit: This represents money the customer gave you previously (Liability) that you are now using.
- Map to: An Expense Account like Advertising (e.g., Code 400).
Note:
Any payment method left blank (unmapped) in these settings will result in the invoice syncing to Xero as "Unpaid" (Awaiting Payment)
Note:
The codes above (090, 400, 850) are just examples. For other payment methods, or if your business uses a custom setup, you can find the suitable code by checking your Chart of Accounts directly inside Xero.
