Managing Inventories

Inventories

Managing a massive list of items can be overwhelming. The Inventories tab allows you to organize your stock into specific, manageable groups. Instead of just throwing everything into a "Warehouse," you can create distinct stockpiles—like "West Coast Wash Supplies" or "CBD Storage"—and map them to exact spots.

Key Concept Think of an Inventory as a "container" or a "zone."

• Location: The building (e.g., Main Warehouse).
• Inventory: The specific group inside it (e.g., "Cleaning Supplies - Row A"). By grouping items this way, you know exactly which shelf or room to look in.

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Why use Inventories?

• Know what you have: See your stock levels in real-time so you never run low when you need things most.
• Reduce waste: Stop overordering and save on storage space.
• Run smoothly: Ensure your team always has what they need to get the job done.

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Video Guide

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Understanding Section ID

The Section ID is a short, unique code you assign to a specific physical shelf, rack, or area so the system knows exactly where items are located.

Recommendation: Keep it short and logical (e.g., "R1-S2" for Rack 1, Shelf 2) so it is easy to read on physical labels affixed to your shelves.

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Understanding Stock SKU Types

When setting up a storage section, you need to define what kind of items belong there. Here is a guide to the options available in the dropdown menu:

• Sales Order: Choose this if the section is designed to hold entire customer orders together. For example, you might have designated intake shelves where all laundry bags belonging to a single customer's order are stored before they are sorted.
• Work Order: Select this if the area is meant for items requiring a specific type of service. For instance, you could designate a specific rack for all garments waiting for "Dry Cleaning" or a bin for items requiring "Alterations".
• Line Item: Use this for storing individual, distinct items. This is the best choice for supply storage shelves—for example, a section specifically for storing jugs of a certain detergent SKU or boxes of specific hangers.
• Transfer Tote: Choose this for areas used to stage containers that move between your locations. An example would be a designated floor zone for receiving totes filled with dirty laundry that just arrived from a satellite drop-off point.
• Delivery Package: Select this for your outbound storage sections. This area is for finished, wrapped, and packed laundry that is staged and waiting for drivers to pick up for final delivery to the customer.

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Understanding Stock In/Out Scan Method

This setting determines the technology staff will use to register items entering or leaving this section, ensuring inventory records update instantly.

How they work:

• QR Code: You stick a printed QR code label on the shelf. Staff scan the item, then scan the shelf label to confirm the move. This is best for standard storage racks.
• NFC: You place an NFC tag at the location. Staff simply "tap" their device against the tag for ultra-fast registration. This is great for high-traffic areas like sorting tables.